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Vendors Required: 
Food and beverage stalls are required, 15 stalls in total are available.

Closing Date: 
Applications must be received by close of business Friday 7 December 2018. 

Stall Location: 
Stall sites will be placed along fairway on the Beechworth Golf Course. The position is the same as 2018.

Operation times: 
Saturday 19 January, 2019, 5:30pm – 11:30pm

Stall Site Specifications:
Each vendor will be provided with the following:

  • Marquee

  • Trestle tables (maximum of 3 for 3 metre stalls, 5 for 6 metre stalls)

  • Chairs

  • Lighting

  • Electricity for site (please provide own extension leads and power boards)

  • Stall holder passes (maximum of 4 for 3 metre stalls, 6 for 6 metre stalls)

Stall Site Fees: 

Site only with power - $245

3 metre sites with marquee - $345

6 metre sites with marquee - $500

Cool rooms - $185

Site fees include GST. Site fees will be invoiced once tender is accepted.

Set-up & Power:  
Outlets will be locked until 3pm, Saturday 19 January. If you require access to the outlet prior to this please contact Jessica Hutchinson – 9819 7166 / 0412 578 678 in advance.

Alcohol Beverage Vendors:
Vendors selling alcohol must abide by all liquor licensing and RSA requirements. Licences need to be displayed on stalls at all times. No BYO will be allowed into the event.  No glassware allowed at this event, all beverage vendors must provide plastic glassware.

Removal of Vehicles:         
All vehicles are to be unloaded and removed from the site after setting up your stall. If you require your vehicle to be parked behind your stall to access goods, please advise and arrangements will be made.

Car Parking:
Stallholders are to park behind the Function Centre of Baarmutha Park, Balaclava Rd, Beechworth.  Successful applicants will be emailed a site plan in December.

Security:
The concert provides crowd control and event security. However Australian Music Events does not take responsibility for goods and equipment left in vendor marquees.

Health and Hygiene:
All vendors must comply with the Victorian Food Act 1984 and the FSANZ Food Safety Standards. All vendors are required to submit a copy of their Food Act registration certificate and Temporary Food Premise Application and display these at the site.

Safety: 
All vendors who will be cooking with any device requiring a flame must complete a CFA section 40 Permit in readiness for a day of Total Fire Ban. The permits are unable to be issued on the day. Further information can be sourced at http://www.cfa.vic.gov.au/restrictions/permits.htm#tfb.

Stall Staff:
All staff operating stall sites must be dressed in neat attire with long hair tied back and minimal jewellery. Noise must be kept to a minimum throughout the concert.

Display: 
Stall holders are to provide their own display board describing their menu item/s with prices clearly displayed. Signs are to be of a professional nature.

Stall Site Presentation: 
It is in your best interest to make your site attractive and enhance your stall. Boxes, eskies etc. are to be concealed under trestle tables. Keep serving and cooking areas clean at all times.

Indemnity: 
Each vendor shall indemnify and keep indemnified Australian Music Events from and against any loss, costs, expenses, demands or liability arising directly or indirectly out of any act, neglect or default of the Vendor and its officers, employees, agents or contractors prior, during or subsequent to the 2014 Opera in the Alps.

Acceptance: 
All applicants will be notified of results by Thursday 13 December 2018. 

Payment: 
Successful applicants will be invoiced with notification. Payment is to be made by cheque or EFT to Australian Music Events by Friday 21 December 2018.

Cancellation:
Once accepted as a vendor, site fees are non-refundable.

BYO:
The event has a NO BYO alcohol policy. 

Servings: 
All meals must be well portioned. Vendors are required to submit their menu descriptions and pricing. All food items must represent value for money. Stallholders are to provide their own cooking and serving equipment and utensils. Plates, cutlery, glasses, serviettes etc. are to be supplied by each vendor to compliment their menu item. All beverages must be served opened. No soft drinks or coffee are to be sold or served by alcohol vendors as other vendors will supply these products. Once confirmed, vendors can not digress from menu.

Selection Criteria and requirements:                 

  • Preference will be given to vendors who have previously attended Opera in the Alps.

  • Vendors must abide by the Responsible Serving of Alcohol policy, and Liquor Licensing laws.

  • All vendors must comply with the Victorian Food Act 1984 and the FSANZ Food Safety Standards.

  • Vendors must adequately complete their food safety program and Temporary Food Premise Application. A copy is required on application.

  • Vendors must comply with the Country Fire Authorities Section 40 Permit conditions. A copy must be supplied on the day, should a fire ban be implemented.

  • Decision by an independent committee is final.

  • All applicants will be notified of results by Friday 1 December 2017.

To Apply:                
Please complete the below online application form and send the following documents to Jessica Hutchinson jess@australianmusicevents.com.au

  • your food safety program

  • temporary food premise application

  • public liability insurance.

Contact Name *
Contact Name
Vendor Requirements *
I hereby agree, as evidenced by my signature below, that the terms and information set out in this Vendor Application Package will be binding upon notification of acceptance of my stall booking.